Of Homeowner Association websites, this is the most AUTOMATED we know of.*
The webmaster has little to do for day-to-day maintenance.
Custom software running on the web server was written by Sunset Oaks homeowner and webmaster Jim Hartsell.
Through web-page fill-out forms, this software takes care of:
- Providing for convenient upload of meeting Minutes by the Association Manager, and
for specifying Annual, Monthly, or Other Minutes
- Auto-install of navigation column for uploaded meeting Minutes,
and archiving Minutes that are over a certain count
- Giving Association Manager Change/Move/Delete control of meeting Minutes
- Giving Association Manager control of how many meeting minutes to show in navigation
column for each type
- Residents adding/deleting themselves to/from the Email Notification List
- Sending email to the self-maintaining Email Notification List
- Periodic validation of email addresses in the Email Notification List
- Updates to the Board of Directors page (by a Director); including hidden email addresses
for Input To The Board
- Posting of Current News
- Online input to the Board of Directors
- Update of the Meetings Schedule
- Filling online Resident/Vehicle Information forms with current information
- Residents creating their own personal password
Forms submitable online:
- Resident Information Form
- Vehicle Information Form
- Travel/Vacation Notice
- Architectural Alteration Request
- Satellite Dish Installation Form
Updateable online forms, like Resident/Vehicle Information:
- Protected by resident-created passwords
- Pre-filled with current information for easy update
- On submit, the Association Manager automatically receives an email
- The email contains a link to display the form for printing and filing
- On clicking the link, a confirmation email is automatically sent to the resident
Software scheduled on the web server daily (crontab):
- Process daily log of page hits for custom Hit Count Reports
Other software features:
- Password access to private pages: resident's password or HOA password
- Overall website sign-in for access to private pages
- Printer-friendly links
- Automatic email to webmaster for maintenance issues
This website is hosted by Hurricane Electric Internet Services, Fremont, CA, www.he.net.
Unix development environment, public_html, cgi-bin, Perl, SSI, FTP, SSH, crontab.
Webmaster Jim Hartsell,
retired HP software engineer
www.jdhartsell.com
* If you know of another website more automated, please email
webmaster@sunsetoaks.org.
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